RECRUITMENT FOR 2024/2025

Terms and procedure of recruiting candidates to the First MUG Doctoral School 2024/2025 (136 KB)
Attach. No. 1 – Scoring system used to qualify candidates to the First MUG Doctoral School 2024/2025 (24 KB)

NOTE!
EDUCATION at the FIRST MUG DOCTORAL SCHOOL IS HELD IN ENGLISH.
ALSO THE RECRUITMENT PROCESS IS CONDUCTED IN ENGLISH.

THE PREQUALIFICATION INTERVIEW WILL BE CONDUCTED REMOTELY (via ZOOM).
(Candidates will be provided with login information before the interview. Technical equipment in the form of a computer, camera, microphone and a good and stable Internet connection is required.)


ELECTRONIC REGISTRATION – NOTES

>> ONLINE REGISTRATION <<

Electronic registration is carried out in 3 steps:
1. account registration with photo attachment
2. filling in the form
3. submitting required files to the system

IF YOU DO NOT SEE “YOUR FORMS” AFTER LOGGING IN, IT MEANS THAT THE FORM HAS NOT BEEN COMPLETED / SAVED.
FAILURE TO COMPLY WITH THE ELECTRONIC REGISTRATION REQUIREMENTS WILL RESULT IN FAILURE TO ACCEPT THE RECRUITMENT DOCUMENTATION FROM THE CANDIDATE.
CONFIRMATION OF FULFILLMENT OF THE ABOVE REQUIREMENTS CAN BE OBTAINED BY EMAIL AT THE DOCTORAL STUDENTS OFFICE: pszd@gumed.edu.pl pierwszaszkoladoktorska@gumed.edu.pl



DOCUMENTS TO BE SUMITTED:

NOTE! Scans of documents required in electronic registration, containing all required signatures, should be attached as PDF files in the electronic registration system by July 31, 2024. Failure to attach the required files constitutes a failure to meet the electronic registration requirements and will result in the candidate not being admitted to recruitment.

Type of document	To be submitted electronically	To be submitted at the Doctoral Students Office 5
Application to the MUG Rector	YES	YES
Declarations of the scientific supervisor and the the head of the unit	YES	YES
CV	YES	YES
Candidate’s statement of consent to the processing of his/her personal data		YES
Candidate’s declaration of not studying at another doctoral school		YES
An overview of the research project	YES	YES
Consent of the cooperating unit		YES 1
An official copy of the diploma	YES 2	YES
Documents evidencing the achievements		YES
Photograph	YES	YES
Language certificate	YES 3	YES 3
Certified copy of their identity document	YES 4	YES 4

¹ when cooperation is planned and necessary for the implementation of the project

² in the case of graduating from a foreign university – detailed information below

³regarding candidates who intend to confirm their knowledge of English with an appropriate certificate

⁴ regarding foreign candidates

⁵ in the case of candidates residing outside the territory of the Republic of Poland, it is allowed to submit documentation in the form of scans. In case of admission to the Doctoral School, the original documents required in the recruitment process must be submitted to the Doctoral Affairs Office immediately after arrival in the territory of the Republic of Poland in order to complete education at the Doctoral School.

1. Application to the MUG Rector for admission to the First Doctoral School of the Medical University of Gdańsk:
Application form (13.1 KB)

2. Declarations of the scientific supervisor including a declaration of the head of the unit about:
▪ consent to the provision of scientific supervision,
▪ commitment to provide the financial resources necessary to complete the proposed research project,
▪ indication of the place of performance of vocational practical training,
▪ assurance of vocational practical training:
Declaration of the supervisor (15.4 KB)
NOTE: requirements for promoters can be found in the Additional Notes section below.

3. The candidate’s CV containing his/her signature.
In the event of a change of name, if some of the documents submitted were issued to the previous name, a document confirming the change of name must be attached to the CV.

4. The candidate’s statement of consent to the processing of his/her personal data by MUG:
Consent to the processing of personal data (254 KB)

5. The candidate’s declaration of not studying at another doctoral school:
Declaration of the candidate (14 KB)

6. An overview of the research project:
Overview of the research project (14.2 KB)

7. Consent of the cooperating unit, if the cooperation is planned and necessary for the project implementation:
Consent to cooperation 23/24 (12.5 KB)

8. An official copy of the diploma certifying the holding of the vocational title of the Master, Master Engineer, or any other equivalent title, and in the case of the candidates referred to in s. 186(2) of the Act the diploma certifying graduation from first-cycle studies, or certificate issued by the relevant Dean’s Office of the university confirming completion of the third year of full-cycle Master Degree studies, where:
a) if the candidate is still awaiting the issuance of the diploma, he/she shall submit a certificate issued by the respective Dean’s Office of the university the Candidate studied at obtaining his/her qualifications, of the vocational title conferred and the study results; an official copy of the diploma must be submitted without delay following admission to the Doctoral School;
b) if the candidate has graduated from a university abroad, he/she is required to submit the foreign university graduation diploma, authenticated or appended with the Apostille seal (each diploma), and the relevant document issued by the competent authority certifying recognition of the diploma as equivalent to the corresponding Polish diploma and vocational title, unless the diploma might be recognized as equivalent to the corresponding Polish diploma and vocational title under an international agreement defining equivalence; in such a case, submission of the diploma of graduation from a university abroad shall suffice.
(The candidates holding the Polish citizenship or being Ukrainian nationals whose stay in the Republic of Poland is recognised as legal pursuant to s. 2(1) of the Act of 12 March 2022 on Assistance to Citizens of Ukraine in Connection with the Armed Conflict in the Territory of that Country (Journal of Laws 2022: it. 583, as amended), are not bound with the requirement to stamp the diploma with the Apostille seal.)

9. Documents evidencing the candidate’s achievements scored in accordance with the scoring system defined in Attachment No. 1:
Attach. No. 1 – Scoring system used to qualify candidates to the First MUG Doctoral School 2024/2025 (24 KB)
Opinion of the research circle supervisor should be prepared according to the template:
Opinion from the research circle (17.4 KB)
Confirmation of scientific publications should be prepared according to the template:
Confirmation of publications (119 KB)

10. One photograph satisfying the requirements valid for identity cards.
Photo requirements (259 KB)

11. Language certificate, in the event the candidate intends to evidence his/her command of the English language with a respective certificate compliant with the requirements of the MUG Foreign Language Study Centre (list of accepted certificates below).

12. In the case of candidates who are foreigners, a certified copy of their identity document.



EVIDENCING THE COMMAND OF THE ENGLISH LANGUAGE:

English language exam criteria and acceptance of English language certificates (483 KB)



PREQUALIFICATION INTERVIEW:

▪ Approx. 15 minutes per candidate is provided, including a maximum of 5 minutes for the candidate’s presentation of the project (the presentation may be interrupted after the time limit is exceeded).

▪ The oral presentation of the project by the candidate shall be accompanied by concise slides with a strict number and content, prepared on the attached template: Presentation template (91 KB).
We recommend saving the presentation in PDF format to ensure it can be easily opened during the interview.

▪ Presence of the candidate’s academic tutor is mandatory during the candidate’s interview. In case the academic tutor cannot attend the candidate’s prequalification interview, it is required to appoint a deputy who must provide a written authorisation issued by the candidate’s academic tutor. The authorisation must be presented in the Doctoral Students Office or to the Recruitment Committee.

ADDITIONAL NOTES:

▪ The requirements for supervisors are specified in § 30 of the Regulations of the First Doctoral School:

1. The function of the supervisor may be entrusted to the holder of at least the academic degree of doctor habilitated in the specific discipline or any related discipline of science the doctoral dissertation concerns, and having a record of scientific output published over the last 5 years, who agrees to the mentoring of the doctoral student, subject to section 190(5) and 190(6) of the Act of Law. [....]

3. No academic teacher or member of the research staff can be the supervisor of no more than 3 doctoral students of the Doctoral School at a time. The limit can be increased on consent from the Doctoral School Director, provided external financing for doctoral scholarships is obtained.

4. The function of the supervisor can be taken up by an academic teacher or member of the research staff of the University, who meets the prerequisites of the binding regulations, subject to section 190(5) and 190(6) of the Act of Law. In the event 2 supervisors are appointed, at least one of them must be employed at the University at the time he/she is appointed to perform the function of the supervisor.

Note! Due to the limitation in section 3, we recommend contacting the Doctoral Student’s Office to verify whether the above-mentioned limit will not be exceeded with the candidate’s scientific supervisor.

▪ In order to confirm the candidate’s identity during an interview or an English language exam, the candidate may be asked to present an identity document.

▪ The holder of a diploma issued abroad (§ 6(1)(7b) of the Recruitment Resolution) should apply to NAWA to obtain information on its recognisability.
Note: NAWA responds to the issuance of foreign diploma information within 60 days. However, due to the huge number of applications, the processing time may be extended and exceed 60 days.

▪ Information on the research activities of our units as well as contact to potential research supervisors can be found at the addresses below:
Faculty of Medicine
Faculty of Pharmacy with Subfaculty of Laboratory Medicine
Faculty of Health Sciences with Institute of Maritime and Tropical Medicine

CONTACT:

▪ in matters related to recruitment:

58 349 18 37 58 349 12 08

pszd@gumed.edu.pl
pierwszaszkoladoktorska@gumed.edu.pl

ul. Dębinki 7 (bud.13), 80-211 Gdańsk, Ist floor, rooms 25, 26, 27
open: Mon.-Fri. 10.30-14.00

▪ in case of technical problems with electronic recruitment:
rekrutacja-pomoc@gumed.edu.pl